By-Laws
Of
Purchase Area Corvettes of Kentucky, Inc.
(A non-profit corporation)
This corporation shall hereafter be known as “Purchase Area Corvettes of Kentucky, Inc.” aka “The Glass Pack”, and hereafter referred to as the “Club”.
This club has such insignia as designated by the membership.
The purpose of this organization is to promote ownership, safe operation and preservation of the Corvette sports car through social activities with fellow Corvette owners and to make new friends and create good fellowship and sportsmanship among the members. Therefore, the Club shall endeavor to strengthen Corvette owners’ interest in the Corvette through various planned social activities, trips and related events.
Initial membership to the club shall be open to Corvette enthusiasts and their spouse/significant other.
Full Membership Status – Open to Corvette owners and their spouse /significant other.
· A full member may attend all meetings, functions and will receive club newsletters.
· A full member may hold an elected office and may vote.
· A full member who no longer owns a Corvette may retain his/her membership only through the current membership year.
Honorary Membership Status – Anyone who has established himself/herself in the club’s esteem and is extended honorary membership by majority vote of the members present at a regular meeting.
· An honorary member may attend all meetings, functions and will receive club newsletters.
· An honorary member may not hold an elected office.
· An honorary member may not vote.
· Honorary membership will be for one year and may be renewed annually.
Section 1 – Voting
Privilege
All full memberships are awarded two votes maximum per membership. One vote each is awarded to member and his/her spouse /significant other if applicable.
All action shall be by the majority vote of those present for voting at predetermined and scheduled club meetings.
All membership terms are for a one-year period of time. Membership fees are due annually at the October meeting and are non-refundable. New members will pay a quarterly prorated amount so that the annual fee will be again due at the October meeting. Unpaid dues will be considered delinquent after February 1st of each year. If dues are delinquent, membership is automatically revoked.
The amount of annual membership dues shall be reviewed and presented by the Executive Committee at the November meeting. This shall be opened for discussion and membership vote at that meeting. A membership majority vote will then establish the upcoming year dues.
The officers of the Club shall consist of the President, Vice President, Secretary, Treasurer, Activities Director, Public Relations Director and three trustees to make an Executive Committee.
The President shall preside over all meetings of the club, appoint such committees as necessary to carry out the activities of the club, serve as Chairman of the executive Committee, act as ex-officio member of all committees, issue the call for regular and special Executive Committee meetings, see that regular elections are held in accordance with the Club’s by-laws and carry out the directives of the Executive Committee.
The Vice President shall assist all officers as needed and preside at meetings in the absence of the President.
The Secretary shall keep the minutes of the meetings of the club, give notice of all regular and special meetings of the membership and the Executive Committee, handle club correspondence and keep custody of all records (excluding current year financials) of the club.
The Treasurer shall collect dues, collect all monies due the club, keep the books, make payment from club funds when so ordered by the Executive Committee, shall countersign all club checks, keep an account of all club money matters and make regular reports of the financial conditions of the club during regular meetings.
The Activities Director shall be responsible for developing ideas for club car runs and trips, promotional items such as shirts, decals, etc. The Activities Director shall serve as facilitator for the club activities but will not necessarily be responsible for individual club trips, parties, etc., shall report on club activities during regular meetings and shall take pictures of all events and maintain a scrapbook to document the activities of the club.
The Public Relations Director shall be responsible for communications and relations with other clubs and organizations as they interface with the Club. The Public Relations Director shall also be responsible for maintaining the club’s website and ensure that all club events are sufficiently publicized.
Trustees shall perform such duties to support and assist the club as identified by the President and/or the Executive Committee.
Newly elected officers shall assume office on January 1st, following the November election and shall serve from January 1st to December 31st.
The executive committee shall fill vacancies in any office. Such newly appointed officer will serve the duration of the original term.
Officers and Directors shall hold office for a term of one year or until successors are elected.
There shall be no limit to the number of consecutive terms that an elected officer can serve in any elected position.
Special committee chairpersons and vice-chairpersons shall be presented by the President and subject to the approval of the executive committee.
During the term of office and thereafter, no officer shall be liable to the club or its membership by reason of any action taken or omitted by him/her in good faith in his/her capacity as an officer.
Procedures for elections, nominations and voting counts.
· Majority vote of membership present at the meeting.
· Secret ballot
· Counting will be done by one Director and one member.
· Regular membership meetings shall be held on the third Tuesday of each month unless directed otherwise by the Executive Committee, at a place and time to be determined by the Executive Committee.
· The Executive Committee shall hold meetings at a time and place set.
· The President may call a special Executive Committee meeting and the Executive Committee may call special membership meetings.
· The order of business for all meetings of the club and the Executive Committee shall be as follows:
1. Call to order
2. Introduction of officers, special guests, dealer reps, etc.
3. Introduction of guests brought by members or on their own.
4. Reading and approval of the minutes of the previous meeting.
5. Report of the Treasurer.
6. Reading of correspondence (Secretary).
7. Membership report.
8. Activities report.
9. Report of Committees.
10. Old and new Business
11. Announcements
12. Adjourn
All meetings shall be conducted by Roberts Rules of Order. A copy shall be present at all meetings whenever possible and shall be the basis for parliamentary authority for the club unless in conflict with the By-Laws or any special rules the club may adopt.
These By-Laws can only be amended once per year. Any proposed change must be brought before the club at the October meeting. The proposed amendment(s) must be sent to each member by email or regular mail during the month of October and will be voted on at the regular November business meeting. Passage requires a quorum be present with a two-thirds vote in favor of the amendment. A quorum consists of fifty percent of the membership plus two.
Amendments so adopted shall take effect in January. The By-Laws as amended, shall be distributed to all members on an annual basis and no later than the time of installation of officers for the new year.
During the start up of the club and in order to establish the club, the originating Officers and trustees will hold office from date of founding until new officers are elected in November of 2005. The executive committee retains the right to delay the first open election for a maximum of one additional year if in their opinion it best serves the growth and stability of the club. To the same end and within the same time frame, the executive committee shall have the right to modify the by-laws to clean up logistic and practical errors.