By-Laws
Of
Purchase Area
Corvettes of Kentucky, Inc.
(A non-profit
corporation)
By-laws revised
November 2008
ARTICLE I – NAME AND INSIGNIA
Section
1 – Name
This corporation shall hereafter be known as “Purchase Area
Corvettes of Kentucky, Inc., aka “The Glass Pack”, and hereafter referred to as
the “Club”.
Section
2 – Insignia
This club has such insignia as designated by the membership.
ARTICLE II – PURPOSE
Section
1
The purpose of this organization is to promote ownership,
safe operation and preservation of the Corvette sports car through social
activities with fellow Corvette owners and to make new friends and create good
fellowship and sportsmanship among the members. Therefore, the Club shall
endeavor to strengthen Corvette owners’ interest in the Corvette through
various planned social activities, trips and related events.
ARTICLE III – MEMBERSHIP
Section
1 – Member Status
Membership to the club shall be open to Corvette enthusiasts
and their spouse/significant other. The
Executive Committee shall have the right to deny membership to anyone deemed to
be detrimental to the Club and its membership.
Full Membership Status – Open to Corvette owners and
their spouse /significant other.
· A full member may attend all meetings, functions and will
receive club communications. A full member may hold an elected office and may
vote.
· A full member who no longer owns a Corvette may retain
his/her membership only through the current membership year.
Membership may be revoked if a member is found guilty of
illegal activity.
Honorary Membership Status – Anyone who has
established himself/herself in the club’s esteem and is extended honorary
membership by majority vote of the members present at a regular meeting.
· An honorary member may attend all meetings, functions and
will receive club communications. An honorary member may not hold an elected
office.
· An honorary member may not vote.
· Honorary membership will be for one year and may be
renewed annually.
ARTICLE IV – VOTING
All full memberships are awarded two votes maximum per
membership. One vote each is awarded to member and his/her spouse /significant
other if applicable.
Section
2 – Voting
All action shall be by the majority vote of those present
for voting at predetermined and scheduled club meetings.
ARTICLE V – DUES
Section
1 – Membership Fees
All membership terms are for a one-year period of time.
Membership fees for the next calendar year are due annually at
the November meeting and are
non-refundable. New members will pay a quarterly prorated amount so that the
annual fee will be again due at November meeting. Unpaid dues will be
considered delinquent after February 1st of each year. If dues are
delinquent, membership is automatically revoked.
Section
2 – Assessment of Dues
The amount of annual membership dues shall be reviewed and
presented by the Executive Committee at the October meeting. This shall be
opened for discussion and membership vote at that meeting. A membership
majority vote will then establish the upcoming year dues.
ARTICLE VI – GOVERNING BODY
Section
1 – Officers
The officers of the Club shall consist of the President,
Vice President, Secretary, Treasurer, Activities Director, Membership Director,
Public Relations Director and three Directors –at-Large to make an
Executive Committee. If deemed necessary, the EC may approve an assistant for
an officer. When the number of officers
is an even number, any tie votes in the EC shall be resolved by a vote of the
membership.
Section
2 – Duties of Officers
Section 1
The President shall preside over all meetings of the club,
appoint such committees as necessary to carry out the activities of the club,
serve as Chairman of the Executive Committee, act as ex-officio member of all
committees, issue the call for regular and special Executive Committee
meetings, see that regular elections are held in accordance with the Club’s
by-laws and carry out the directives of the Executive Committee.
Section 2
The Vice President shall assist all officers as needed and
preside at meetings in the absence of the President.
Section 3
The Secretary shall keep the minutes of the meetings of the
club, give notice of all regular and special meetings of the membership and the
Executive Committee, handle club correspondence and keep custody of all records
(excluding current year financials) of the club.
Section 4
The Treasurer shall, collect all monies due the club, keep
the books, make payment from club funds when so ordered by the Executive
Committee, shall countersign all club checks, keep an account of all club money
matters and make regular reports of the financial conditions of the club during
regular meetings.
Section 5
The Activities Director shall be responsible for developing
ideas for club car runs and trips. The Activities Director shall serve as
facilitator for the club activities but will not necessarily be responsible for
individual club trips, parties, etc., shall report on club activities during
regular meetings and shall be responsible for pictures of all
events to document the activities of the club.
Section 6
The Public Relations Director shall be responsible for
communications and relations with other clubs and organizations as they
interface with the Club. The Public Relations Director shall also be
responsible for ensuring that all club events are sufficiently publicized. The Public Relations Director shall not be
responsible for maintaining the web-site, but the webmaster shall be under his
direction. The webmaster shall post no
links to outside vendors without EC approval.
The webmaster shall be appointed by the EC.
Section 7
The Membership Director shall be responsible for
membership/club items such as shirts, decals, etc. The Membership Director shall maintain a
current membership roster and information and relay such information to the EC
as changes occur. The Membership
Director shall report membership numbers to the club at the monthly
meeting. He will issue reminders
concerning dues at club meetings and mail out reminders.
Directors-at-Large shall
perform such duties to support and assist the club as identified by the
President and/or the Executive Committee.
Section
3 – Term of Officers
Newly elected officers shall assume office on January 1st,
following the November election and shall serve from January 1st to
December 31st.
The Executive Committee shall fill vacancies in any office.
Such newly appointed officer will serve the duration of the original term.
Officers shall hold office for a term of one
year until successors are elected.
Directors-at-Large shall hold office for a term of two (2) years so as
to make sure the EC always has experienced members.
There shall be no limit to the number of consecutive terms
that an elected officer can serve in any elected position.
Section
4 – Special Committees
Special committee chairpersons and vice-chairpersons shall
be presented by the President and subject to the approval of the executive
committee.
Section
5 – Liability of Officers (Indemnity)
During the term of office and thereafter, no officer shall
be liable to the club or its membership by reason of any action taken or
omitted by him/her in good faith in his/her capacity as an officer.
ARTICLE VII – ELECTIONS
Procedures for elections, nominations and voting counts.
· Majority vote of membership present at the meeting.
· Secret ballot
· Counting will be done by one Director -at-Large and one member.
ARTICLE VIII – MEETINGS
Regular membership
meetings shall be held monthly unless directed otherwise by
the Executive Committee, a place and
time to be determined by the Executive Committee.
· The Executive Committee shall hold meetings at a time and
place set.
· The President may call a special Executive Committee
meeting and the Executive Committee may call special membership meetings.
· The order of business for all meetings of the club and the
Executive Committee shall be as follows:
1. Call to order
2. Introduction of officers, special guests, dealer reps,
etc.
3. Introduction of guests brought by members or on their
own.
4. Approval of the minutes of the previous meeting.
5. Report of the Treasurer.
6. Reading of correspondence (Secretary).
7. Membership report.
8. Activities report.
9. Report of Committees.
10. Old and new Business
11. Announcements
12. Adjourn
All meetings shall be conducted by Roberts Rules of Order. A
copy shall be present at all meetings whenever possible and shall be the basis
for parliamentary authority for the club unless in conflict with the by-laws or
any special rules the club may adopt.
These by-laws can only be amended once per year. Any
proposed change must be brought before the club at the October meeting. The
proposed amendment(s) must be sent to each member by email or regular mail
during the month of October and will be voted on at the regular November
business meeting. Passage requires a
majority vote of members present at the November meeting.
Amendments so adopted shall take effect in January. The
by-laws as amended shall be distributed to all members on an annual basis and
no later than the time of installation of officers for the New Year.